How to Backup your Personal Files with SyncBackFree

One of the worst nightmares in the computer world is to lose our computer data due to a disk crash or due to an accidental data deletion. It is, therefore, of high importance to keep an up-to-date back up copy of all our important data (documents, emails, favorites, etc.). 

I have prepared this article to guide you through the back up process of each separate type of files that you need to back up. If you follow these easy back up procedures regularly, you will not lose any precious data in case of data deletion or disk corruption. 

To make the backup job easier, I use the Free version of "SyncBack" backup utility offered by 2brightsparks.  "SyncBackFree" is a lightweight free fast backup and synchronization software that can help users to make backup copies of their files easily. The program also includes many other useful features, like backup scheduling, file compressing, network backups, etc.

 

How to Backup your Data (Documents, Music & Videos, etc.)

Step 1: Download & Install SyncBackFree

Step 2: Create a backup profile in SyncbackFree

Step 3: Backup your files (documents. music, videos, etc.) with SyncBackFREE

Step 4: Backup your email messages & Address Book with SyncBackFree (Outlook, Outlook Express)

Step 5: Backup your Favorites & Bookmarks with SyncBackFree

Step 1: Download & install SyncBackFree V6.

1. You can download SyncBackFree from here.

Backup Personal Files with SyncBackFree

2. Choose “Run” if you want to immediately install the SyncBackFree backup application or “Save” the “SyncBack_Setup.exe” on your disk for a later installation.

image

3.Accept the License Agreement” and press “Next”.

rqk5plsq

4. Press “Next” to all installation steps.

SyncBackFree-Setup

 

qr1o1o3l

qnvdlkyx

5. When the installation is completed, uncheck the “Join the mailing list” checkbox (if you want) and press the “Finish” button to run the SyncBackFree backup application.

oklwolvx

Notice: If you would like, you can visit the official web page of SyncBack Free for information and to find manuals on how to use SyncBackFree program or you can press “No” to do that on a later time.

bj21npb5

Step 2: Create a backup profile in SyncbackFree

When SyncBackFree starts (for the first time), you see the following screen:

ejn5ohiv

1. From the SyncBackFree main menu, navigate to “Profiles” and choose “New”.

syncback-create-new-profile

2. Type a profile name (e.g. “MyFiles Backup”) and press “Next”.

SyncBack-Profile

3.  Now you have to decide what type of backup (profile) you want to perform (e.g. “Backup”) and press “Next”:

Backup: By choosing this profile, the program will copy all new and modified files from your backup source (e.g. your local disk) to your backup location (e.g. your external USB disk).

Synchronize: By choosing this profile, the program will synchronize between two sources, the backed up source (e.g. your local disk)  with your backup location (e.g. your external USB disk)  to contain the same files.

Mirror: If you choose the “Mirror” profile, then the program will create an identical backup of your backup source to your backup location. (The program deletes all the files from your backup location if they don’t exist in the backup source).

At this point I prefer to choose to create a “Backup” profile because, in my opinion, it is the safest choice (e.g. in the case that you have accidentally deleted a file in your source, the file will not be deleted from the back up destination) *

Note*. Keep in mind that if you use the “Backup” profile, then you may have unwanted/useless files in your backup location (e.g in the case that you have deleted a file in your backup source, the file will remain in your backup location until you manually delete it from there or until you run a Mirror backup).

kwm10itf

4. Press “Done” in the next screen.

3jxcj245

 

5. Check the “Do not prompt me again” option and press “OK” to customize the “Backup” profile (the backup source, the files to backup and the backup destination).

slrdqabe

Step 3: Backup your important files using SyncBackFree.

At this step we are going to take a basic backup of the important files in a Windows 7 OS based computer. A basic backup must be contain all the files that are created by you or that are important to you (Documents, Photos, Music, Videos). 

First of all you have to select the files and folders that you want to backup (backup source).

1. Click the folder icon to the right of “Source”.

select-source-folder-to-backup

2. From the left pane select Local Disk (C:) & double-click to open “Users” folder*.

* If you have Windows XP double-click to open “Documents and Settings” folder.

ck03zs1z

 

3. Click to select your username folder (e.g. “Admin”) and then press the “Select Folder” button.

2qoh3a0u

Now you must specify the backup location:

4. Click the folder icon to the right of “Destination”.

yamkuy3l

5. Select the location where your files will be saved (your backup location e.g. your external USB disk).

e0fl1pag

6. Create a recognizable folder for your backup: Right-click (at the right pane) and go to “New” > “Folder”.

2f4y21cw

7. Give a name for the new backup folder (e.g. “Backup_11022014” and press the “Select Folder” button.

iq2faloy

 

Now you have to select which folders and files you want to backup.

8. Now press the “Choose sub-directories and files” button and select the files and folders that you want to backup.

choose-files-to-backup

9.  For your convenience deselect the first check box.

vhzrdm5l

10. Finally select the following folders* and press “OK”:

If you have Windows 8,7, Vista:

  1. Desktop
  2. Documents
  3. Downloads
  4. Favorites (from Internet Explorer)
  5. Music
  6. Pictures
  7. Videos

* If you have Windows XP:

  1. My Documents
  2. Desktop
  3. Favorites (from Internet Explorer)

Note*: The list above contains the basic folders to backup. You have to select yourselves any other folder that you want to backup.

syncback-folder-selection

11. After making your choices, press “OK” at SyncBackFree options screen.

ufki42en

12. At this point, if you want, you can leave SyncBackFree to run a simulated run for your profile or you can press “No” so that you can do your backup operation any time you want.

e5iu2q33

 

Take your first backup.

13. While in main SyncBackFree window, you can can view your newly created profile. Just select it and then press the “Run” button at the bottom of SyncBackFree to start backing-up your files using the selected profile.

bo4nzjeb

14. After a while the program informs you about the actions that will be made. Review the actions (if you want) or press the “Continue Run” button to immediately start the backup job.

h5c12hwe

15. As the backup operation is executed, the SyncBackFree informs you of the files copied and the estimated time needed for the backup.

yb3xyypi

16. If the backup was successful, the SyncBackFree will display a “Success” message at the result column, otherwise it displays a warning message. If a warning message is displayed, then you can right-click on the profile and click on “View log” to see what causes the error.

23mkwfrj

That’s it. From now on, just run the profile any time you want to take an up-to-date backup of your important files.

Feel free to explore more SyncBackFree, because it contains many excellent features that can make your life easier, like the “Schedule” feature which allows you to schedule the backup job in order to be automatically executed in predefined days or hours.

Step 4: Backup your email messages & Address Book with SyncBackFree (Outlook, Outlook Express)

If you want to backup your email information from Outlook & Outlook Express by using SyncBackFree program then you must add the following folders mentioned below (from your computer) to the SyncBackFree profile (Source) :

Outlook

How to Backup Outlook Email messages, Contacts, Calendar & Tasks

If you are using Outlook as your main Email program, then select the following folder to backup:

  1. Outlook* (contains all your Outlook Information Messages, Contacts, Calendar, Tasks).

Note:

Outlook folder is found in this location by default*:

Windows 8, 7, Vista:

  • C:\Users\<YOUR_USERNAME>\AppData\Local\Microsoft\

e.g. “C:\Users\Admin\AppData\Local\Microsoft\Outlook

 

Windows XP:

  • C:\Documents and Settings\<YOUR_USERNAME>\Local Settings\Application Data\Microsoft\

e.g. “C:\Documents and Settings\Admin\Local Settings\Application Data\Microsoft\Outlook

Additional Instructions*:

1. If you want to confirm the “Outlook” store folder location on your computer, then read the following article which contains full -STEP BY STEP- instructions on How to Backup Outlook 2003, 2007 or 2010 data.

2. If you want to backup Outlook Email Account settings, then you can find full -STEP By STEP- instructions in this article: How to Backup & Restore Outlook Account Settings

Outlook Express

How to Backup Outlook Express Email messages & Address Book Contacts

If you are using Outlook Express as your main Email program, then select the following folders to backup:

  1. Outlook Express* (contains all your Email Folders and your Email messages)
  2. Address Book** (contains your email contacts)

Notes:

* Outlook Express folder can be found in this location by default*:

  • C:\Documents and Settings\<YOUR_USERNAME>\Local Settings\Application Data\Identities\{<Outlook_Express_Identity_Name>}\Microsoft\

e.g. “C:\Documents and Settings\Admin\Local Settings\Application Data\Identities\{D8F3C66E-965E-41AE-8A23-A58460ABAE00}\Microsoft\Outlook Express

Additional Instructions*: If you want to confirm Outlook Express store folder location then read the following article which contains full -STEP BY STEP- instructions on How to Backup & Restore Outlook Express Messages, Address Book & Accounts.

** Address book folder can be found in this location by default:

  • C:\Documents and Settings\<YOUR_USERNAME>\Application Data\Microsoft\

e.g. “C:\Documents and Settings\Admin\Application Data\Microsoft\Address Book

Step 5: Backup your Favorites & Bookmarks with SyncBackFree

Internet Explorer, Google Chrome, Mozilla Firefox

Internet Explorer

To backup your Internet Explorer Favorites, include the following folder to your backup profile (Source):

  • Favorites

The “Favorites” folder can be found in this location:

  • Windows 8, 7, Vista: C:\Users\<YOUR_USERNAME>\Favorites
  • Windows XP: C:\Documents and Settings\<YOUR_USERNAME>\Favorites


Mozilla Firefox

To backup (only) your Firefox bookmarks, include the following folder to your backup profile (Source):

  • bookmarkbackups

The “bookmarkbackups” folder can be found in this location:

  • %APPDATA%\Mozilla\Firefox\Profiles\<Profile_Name_Folder>.default\
  • Windows XP: C:\Documents and Settings\<YOUR_USERNAME>\Application Data\Mozilla\Firefox\Profiles\<Profile_Name_Folder>.default\
  • Windows 8, 7, Vista:C:\Users\<YOUR_USERNAME>\AppData\Roaming\Mozilla\Firefox\Profiles\<Profile_Name_Folder>.default\default\


Google Chrome

How to Backup Google Chrome Bookmarks

To backup (only) your Chrome bookmarks, include the following file to your backup profile (Source):

  • Bookmarks

The “Bookmarks” file can be found in this location:

  • Windows XP: C:\Documents and Settings\<YOUR_USERNAME>\Local Settings\Application Data\Google\Chrome\User Data\Default
  • Windows 8,7, Vista: C:\Users\<YOUR_USERNAME>\AppData\Local\Google\Chrome\User Data\Default

 

That's it!

If this article was useful for you, please consider supporting us by making a donation. Even $1 can a make a huge difference for us in our effort to continue to help others while keeping this site free: