How to Change where Sent emails are stored for an IMAP account in Outlook 2016/2019.
As you may know, in previous versions of Outlook (Outlook 2007 or Outlook 2010), if you used an IMAP account, there was the ability to specify in which folder the Sent mail messages will be stored. But, in newer versions of Outlook (Outlook 2013, 2016 or 2016), you can't change where the sent items are stored. To bypass this problem, continue reading below.Info: To change where Mail Messages are stored in previous versions of Outlook, when using an IMAP Account
Outlook 2007:
- From the Tools menu, click Account Settings.
- Select the IMAP email account and then click Change.
- Click More Settings.
- In the 'Internet E-mail Settings' window, click the Folders tab.
- Then select the "Choose an existing folder or create a new folder to save your sent items for this account in" option.
- Select the folder you want from the listed folder (usually the 'Sent Items" folder), or press New Folder to specify a custom folder for saving the Sent emails.
Outlook 2010:
- From the File menu, click Account Settings -> Account Settings.
- Select the IMAP email account and then click Change.
- Click More Settings.
- In the 'Internet email Settings' window', click the Sent Items tab.
- Now select the "Save sent items in the following folder on the server" option, expand the folder list, and then select the folder you want to save the Sent items, or press New Folder to specify a custom folder for saving the Sent emails.
How to Specify where Sent Messages will be stored for an IMAP account in Outlook 2013, 2016 & 2019.
Since Outlook newer versions doesn't allow to change where sent items are stored, the only option you have to bypass this limitation, is to create a new rule and to specify manually the destination folder for the emails you sent. So, to change the Sent items folder for your IMAP account in newer versions of Outlook:
1. At 'Home' Tab, click Rules -> Manage Rules & Alerts
2. Click New Rule
3. Select Apply rule on messages I send and click Next.
4. Select through the specified account, click specified and select your email account.
5. When done click Next.
6. At the next screen select move a copy to the specified folder and then click specified to select the destination folder for the messages you send.
7. Now choose the folder you want (e.g. the "Sent items" folder) and click OK.
8. Click Next to continue.
9. At the next screen, click Next again.
10. Finally type a name for the new created rule (optionally), and click Finish.
11. You re done! From now on every email you send, will be stored to the selected mail folder.
Additional help: If you having problems when you sending messages with an IMAP account, (e.g. the 'Sending' process is freezing). then proceed and turn off the saving of sent messages. To do that, navigate to 'Account Settings", select the IMAP account and click Change. Then tick the Don't save copies of sent items and click Next to apply the change. *
* Note: This action will disable the default "save" action of the Outlook program but it doesn't affect the created rule you created with the above instructions.
That's it! Let me know if this guide has helped you by leaving your comment about your experience. Please like and share this guide to help others..
We're hiring
We're looking for part-time or full-time technical writers to join our team! It's about a remote position that qualified tech writers from anywhere in the world can apply. Click here for more details.
- How to Disable Device Encryption in Windows 11. - April 17, 2024
- How to View Permissions on Shared Folders on Windows 10/11. - April 15, 2024
- FIX 0x80070643 error in KB5034441 update (Solved) - April 10, 2024
August 8, 2023 @ 10:57 pm
Thank you! I have been trying all day to accomplish this and others including Microsoft omitted these needed steps. My sent messages are now in the Sent Items folder, but I am curious why they are listed as unread?